Once you log into Air, you can view your Calendar and manage your schedule for the day.Documentation Index
Fetch the complete documentation index at: https://trainings.air.athelas.com/llms.txt
Use this file to discover all available pages before exploring further.
Open your Calendar
When you open the Calendar, the default view allows you to select which Providers and Facilities you want to display.You can select multiple Providers and Facilities. Once selected, the Calendar automatically updates to display the corresponding schedules.
Create Saved Views
Saved Views
What This Means for You
- Save and access your most-used filters instantly.
- Spend less time clicking through multiple filters, resetting them every time for the view you want.
- See an at-a-glance view of your schedule with visual highlights.
- Expanded date/month/year selection for easier navigation.
- Works across desktop and responsive devices (tablet and mobile-friendly).
Calendar Preferences
Time Preferences:
- Switch between Day, Week, and Month views to adjust your Calendar display. Use the Today icon in the top left to instantly return to today’s date.
- Standard View (default): Best if most appointments are under 30 minutes.
- Compact View: Fits more appointments on the screen. Works well on large displays, but details may be cut off on smaller screens.
- Fit to Screen View: Adjusts automatically to fit the screen size for large and small screens. Shows the full schedule, but with fewer details.
✨Smart Tip: Drag and drop appointments between providers to reassign the rendering Provider
Filter Appointments
Filter Appointments
Click the Filter icon to apply up to seven filter options:
- Provider: When multiple Providers are selected, each appears as a separate column in the Calendar view.
- Facility: When multiple Facilities are selected, each appears as a tab across the top of the Calendar.
- Insurance: Show only appointments for patients whose insurance matches your selection.
- Patient: Show only appointments for specific patients you select.
- Cancellations: Hide all appointments marked as Cancelled.
- No Shows: Hide all appointments marked as No Show.
- Weekends: Hide Saturdays and Sundays from the Calendar view (applies to Day, Week, and Month views).
Calendar Icons
Hover over the "Info" icon next to the calendar dates to open the Icon Legend:
✨Smart Tip: Hover over appointment icons to quickly view eligibility alerts, payment due, and insurance type.
Appointment Tooltip
Hover over the appointment card to view the Tooltip.You can Expanded the tooltip by clicking on the caret icons. The tooltip displays the most helpful information first, including Case and Appointment Type, Eligibility Status and Insurance, Prior Authorization Status, Future Visits Scheduled and Appointment Status.Note: When you open the Appointment Details, you may have Visit alerts that are required to be addressed before you progress.
Appointment Stages
As appointments progress through different stages, their blocks update visually. This helps you:
- Identify canceled appointments at a glance
- Focus on active appointments (completed ones fade automatically)
Create Scheduled Blocks
Create schedule blocks for meetings, vacations, or admin time.
- Click on Create New on the top right of the screen
- New Schedule Block or click directly on the calendar
- Choose the provider, title, time/date, and recurrence
- Recurring Block: You can create a recurring block every day / week / month
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**Allow Scheduling during Block: **Toggling on the Reserve Block allows appointments to be scheduled during blocks
